AJ Koenig.dev

Overview

Edoula, a leading practice management platform for doulas, faced the challenge of modernizing their aging but successful platform. As the current CTO, I'm leading a comprehensive revamp of the system that has served thousands of doulas across Canada and the United States over the past 5 years.

The challenge was not just to update the technology, but to enhance the platform with modern features while ensuring HIPAA compliance and introducing a new matching platform to connect expecting parents with qualified doulas.

Project Goals

As CTO and Technical Lead for this transformation, I'm managing a team of 4 developers focused on:

Complete UI/UX overhaul using modern design principles
Implementation of HIPAA-compliant infrastructure and security measures
Migration from Vue/GraphQL/Hasura to Next.js/React architecture
Development of eDoula Match - a new platform connecting parents with doulas
Enhanced integration capabilities with payment processors and accounting software

My Role

I serve as the CTO and Technical Lead, responsible for:

Architectural decisions and technical strategy
Team leadership and project management
Ensuring HIPAA compliance across all systems
Stakeholder management and product roadmap development

Technologies Used

Legacy Stack

Vue.js
GraphQL
Hasura

"How do we modernize a platform serving thousands of active users without disrupting their business operations?"

Our approach focuses on a phased migration strategy:

Infrastructure Preparation
- Setup new HIPAA-compliant infrastructure
- Implement modern authentication and security measures
- Create parallel development environments
Feature Parity Development
- Rebuild core features in new stack
- Enhanced UI/UX with Shadcn components
- Comprehensive testing with existing users
Data Migration Strategy
- Develop automated migration tools
- Plan for zero-downtime transition
- Maintain backward compatibility where needed

HIPAA Compliance Implementation

"How do we ensure complete HIPAA compliance while maintaining user experience?"

Our solution involves multiple layers of security and compliance:

Technical Measures
- End-to-end encryption for sensitive data
- Audit logging for all data access
- Role-based access control
- Secure data backups
Process Implementation
- Staff training programs
- Documentation of compliance procedures
- Regular security audits
- Incident response planning

eDoula Match Platform

The new matching platform introduces several innovative features:

Smart Matching Algorithm
- Geographic proximity
- Specialization matching
- Availability coordination
- Experience level matching
Verification System
- Credential verification
- Background checks
- Client reviews
- Experience validation

Core Features

Our all-in-one platform includes:

Client Management
- Digital intake forms
- Lead generation tools
- Client portal access
- Secure messaging
Business Operations
- E-signature contracts
- Customizable templates
- Online invoicing
- Time tracking
- Multiple payment integrations (PayPal, Square, Stripe*)
Collaboration Tools
- Partner sharing
- Backup doula management
- Task tracking
- Calendar integration

Outcomes

The platform revamp is currently in progress with targeted completion in 2 months:

Current Impact
- Serving thousands of doulas across North America
- Processing millions in payments annually
- Facilitating thousands of client relationships
Expected Improvements
- 50% faster page load times
- Enhanced security and compliance
- Improved user experience
- Expanded market reach through matching platform

2024

eDoula.biz - Practice Management Platform

A comprehensive practice management solution for doulas and birth workers. Features include client management, scheduling, secure messaging, and integrated payment processing - all designed with HIPAA compliance in mind.